Association of Lisp Users, Inc. (ALU) 				31 October 2005
Board Meeting 						22:00 hours GMT 
Minutes 							Rev. 0

Meeting held telephonically with the following quorum of board members present: 
Officers present: (V) = Voting member of the Board (NV) = Non-Voting
	Ernst van Waning, Pres.(NV)	Carl Shapiro, V.P.(NV)	
	Rusty Johnson, Treas.(NV) (late)
	
Members present: 
	Heow Eide-Goodman(V)	Kuroda Hisao(V)		Nick Levine(V)
	Duane Rettig(V)		Peter Seibel(V)		Jon L. White(V)
	
Absent:
	John Adams, V.P.(NV)	Peter Lindahl, Sec.(V)	Roger Corman(V)	


President Ernst van Waning called the meeting to order at 22:10 GMT with a quorum 
of voting members present.

Next meeting to be held 28 November, 2005 at 22:00 GMT.  Approved without dissent.

No minutes of previous meeting were taken.

Action items:

  Pubs committee:

    Carl: We model our publication policy after ACM; make more clear before 
    next meeting.  JonL: Carl and I will cull through emails to write policy 
    up; compare it with ACM and other practices, and send it out via email.

    Email discussion on issues? 

    Ernst: Send all emails that he has received to JonL, also to Carl.

    Post ILC 2003+2005 ready?  Nick: Yes, posted to comp.lang.lisp
    www.alu.lisp.org , and comp.org.lisp.users (alu members ...)

  Membership tables:  

    Summer Code Project :  Carl: No, frustratingly close to finishing, but no time.   
    Nick: Should be on our web (front) page.

    Heow:  Whole "wiki" thing is done.

    Pete: Minutes to website?  (not done)  JonL: Review protocol for
    approved minutes: Should be exposable to public.

Discussions:

    ILC'06:  Nick: Might have to become ILC'07.   He doesn't have enough idea of
    attendance to forecast figures.  May lose our spot.  Want info on Stanford 
    attendees.  Carl: I told Stanford 75, 50 in accommodations; 48 actually paid for 
    dormitory rooms.  JonL: What if give low estimate? 

    Rusty:  $11,000 cost for speakers at Stanford.  If we ship more speakers over 
    longer distances, we should provide travel for them to carefullly monitor 
    expenses.

    JonL: About two dozen "invited" speakers in 2003, eleven in 2005.  Usually 
    waive the conference registration fee; but pay travel costs and one night of 
    accommodations.

    Rusty: How to "insure" the event?

    Summer of Code: Now "accept GOOGLE payment of the 'summer of code' 
    1099 money on behalf of the LispNYC." $4500.  LispNYC is not an incorporated
    organization, and that is a lot to pay taxes on. 
    JonL: Suggest LispNYC be a ALU Working Group, with Heow as contact/chair.
    Rusty: Need to talk with our Tax accountant about liabilities.

    ILC'05 loose ends.  Carl: Maybe all tied up.  Rusty: one is Franz, has some of 
    our money (selling our proceedings.)   JonL: Consider all proceedings sales 
    after say, June 30, to be "other revenue"; so we can consider conference 
    financials basically closed now.

    Mission Discussion:  Ernst: will send to Carl all info on topic; I am about
    half-way done.   Peter to send out list of names who have responded so far.  
    Also board members should send short statement of "mission."
    Duane: " Peter should ask them privately.

    Payment Committee: Heow: Apprently not.   Verisign bought by PayPal.

    Perforce: Rusty: Paid for now.

    Treasury: Nothing new, but end of year "wrap up" for corporate fees, taxes.

    ALU Logo: JonL: See email regarding licencing our logo.

    Extending ALU membership:  Peter: Next month, have big topics first; 
    move this topic to next meeting.

    Duane move to adjourn.  Unanimous at 23:04 GMT.

    Minutes were formed from notes taken by Jon L. White, with thanks from the
    secretary.

Peter Lindahl
  ALU Secretary


Action items:
Ernst:	Send all appropriate emails to Carl and JonL concerning Pubs.
	Agenda.
Nick:	Status of Cambridge efforts.
Carl:	Cull through emails to make proposal for Pubs policy for board approval.
	Finish or delegate completion of Summer of Code efforts on website.
	Finalize finance report on ILC 2005.
JonL:	Cull through emails to make proposal for Pubs policy for board approval.
Heow:	Payment Committe report
PeterS:	Contact board members for short statement of mission
PeteL:	Add minutes to website.
Rusty:	Investigate "insuring" events.
	Consult tax consultant concerning accepting LispNYC money from Google.