Association of Lisp Users, Inc. (ALU) 07 April 2005 Board Meeting 06:00 hours GMT Minutes Rev. 0 Meeting held telephonically with the following quorum of board members present: Officers present: (V) = Voting member of the Board Ernst van Waning, Pres. Carl Shapiro, V.P. Rusty Johnson(V), Treas. Peter Lindahl, Sec. Prasad Yalamanchi, Mem. Sec. Members present: Roger Corman(V) Kuroda Hisao(V) Nick Levine(V), Daniel Polani(V)(06:13 GMT) Duane Rettig(V) JonL White(V) Absent: John Adams, V.P. Heow Eide-Goodman(V) President Ernst van Waning called the meeting to order at 06:05 GMT with six voting members present: R. Corman, K. Hisao, R. Johnson, N. Levine, D. Rettig and J.L. White. Next meeting to be held May 14, 2005 at 19:00 GMT. Old Business: D. Rettig moves to accept the minutes of the March 2005 meeting as distributed. N. Levine seconded. Motion passed. After discussion over which minutes have been approved, P. Lindahl has been tasked to determine before next meeting, which minutes must be approved. N. Levine moves to accept the time change as proposed. R. Corman seconded. After discussion, the motion was mutually withdrawn. Straw poll vote: Concerning accepting the proposed time change, a roll call vote was held with the members present, voting and non-voting. The following results resulted: T: R. Corman, K. Hisao, R. Johnson, N. Levine, P. Lindahl, D. Polani, C. Shapiro, E. van Waning, P. Yalamanchi Nil: J.L. White Abstain: D. Rettig (supplied-p nil) Next meeting will be held at 19:00 GMT 14 May 2005. Action items: 1. ILC 2003 Closure: C. Shapiro reports the proceedings are ready to go. Need a volunteer to contact attendees. (P. Lindahl was volunteered.) N. Levine will setup mailing list for ALU-ANNOUNCE, a low-volume mailing list for announcements. 2. ILC 2005: - ALU officially has ACM "In Cooperation With SIGPLAN" status for ILC 2005. - Short 2 of 12 total Invited Plenary sessions. Jo Marks was suggested. - We have 34 technical track papers. - Tutorials and workshop not yet organized. - Tutorial acceptance requirements: 5 sentences about topic, and 5 sentences of biography. - Still have issues with the PayPal/eBilling issues. Will work with N. Levine. 3. N. Levine reports the ability to create mailing lists, Lisp-related, but not necessarily ALU-related. Contact him with requests. 4. Treasurer R. Johnson reports moving funds (amount elided) from PayPal to our checking account. 5. ILC 2005 Program: J.L. White reports 10 invited speakers and 34 technical thus far. Acceptance of papers has closed, and review to begin soon. All look good at a glance, and hopefully most or all will be acceptable. 6. E. van Waning proposes to re-form the extended board and to reorganize the ALU to make better use of our representation. Such changes will be discussed at ILC 2005 with the full membership present. New Business: 7. Resignation of Daniel Polani. D. Rettig moves we accept his resignation with thanks for his years of service to the ALU and the ALU Board. Seconded by R. Corman. Motion passed unanimously. His place on the board will remain vacant until the conference, at which time a new board will be selected. 8. When asked, D. Polani replied he would serve on the ALU advisory board. R. Johnson moves to accept Daniel Polani on the ALU advisory board. N. Levine seconds. Motion passed unanimously. D. Polani accepts. 9. Payment procedures: How to assign proof of payment for ALU fees? Membership Secretary could forward the email Paypal sends, which should be proof enough for payment. Prasad will test his bibop.alu.org email account to verify that he can send messages. Preference goes to sending confirmation emails from alu.org rather than random.commercial.domain.com. N. Levine points out that there is not enough time to switch from PayPal before ILC 2005. We can consider other merchants and services0 after the conference. For snail mail payments, the Treasurer will notify the Membership Secretary of receipt. After which the Membership Secretary can notify the payee, or snail mail reply can be sent with a "receipt" noting to the effect of; "please allow 7-10 days for receipt of funds from a US bank, non-US banks may take longer." General discussion of Membership Secretary responsibilities followed. 10. P. Yalamanchi departs the meeting at 07:01 GMT. 11. C. Shapiro asks for any other ideas for ILC 2005. Suggestions included, contact all local Lisp groups and spread the word. Organize "Birds Of A Feather" meeting for "How to Organize a Local Lisp Group" and other topics of interest. Try to include organizers of currently successful Lisp groups such as NYC, Amsterdam, Denver, Chicago, London, etc. Also mentioned, a party night, depending on ALU finances after second day or so. C. Shapiro says he has a few ideas. E. van Waning asks about more Scheme presence at ILC 2005. C. Shapiro suggests using a Ray de Lacaze idea of co-locating a Scheme conference with ILC. 12. C. Shapiro got a message from Nancy Reed, who wants a panel on Teaching Lisp in Education. J.L. Whites replies we could use two panels in place of lost Invited speakers. C. Shapiro mentions he has tried to get Marvin Minsky for some kind of panel also. 13. Discussion began concerning beginning plans for next ILC, so we can present ideas to the membership at ILC 2005. 14. Adjournment: Moved by J.L. White, and seconded by R. Johnson. Passed at 07:16 GMT. Peter Lindahl ALU Secretary Action Items for May 2005: E.v.W. - Send Agenda in advance of May 2005 meeting. - Begin construction of agenda for ALU meeting at ILC 2005. - Add e-boards and organization issues to agenda for ALU ILC'05 meeting. - Assist with ILC2003 proceedings message to contacts. Carl - Jobs List done? - Deliver or make available ILC03 contacts list to Pete. - Deliver ILC 2003 CD's, when complete, to ALU HQ (Rusty's house). - Give Pete pointers for posting minutes on website. - ILC 2005 (- Program) progress report. JonL - ILC 2005 Program status report. Nick - Setup mailing list for ALU-ANNOUNCE. - Work with Carl on PayPal issues for ILC 2005. - Update ALU-BOARD-ONLY and ALU-BOARD mailing lists to reflect the change in status of Daniel Polani. Pete - Determine past minutes requiring board approval. - Post approved minutes on ALU website. - Generate emails for ILC 2003 participants to announce proceedings availability. Rusty - Financial report leading into conference.